Letter vs Email

Letter vs email

In this modern and busy world it’s incredibly easy to see why email dominates the workplace. Almost everyone is connected to the internet, whether it’s by computer or laptop or alternatively by smart phones or tablet.

It’s also instantaneous and allows for simple and quick conversations no matter where either party is in the world. But at the same time, sometimes a hand written letter is what is needed to get a point across. But how do you decide what is best for you or your workplace?

We’ve put together a short list of some pros and cons to both letters and emails to help you get an idea of which is best for you.

Email Pros and Cons

The number one pro for email is that it is fast, incredibly fast. You can send an email and it will arrive in the recipient’s inbox in mere seconds (depending on their internet speed obviously) no matter where they are in the world.

It also takes minimal time to write out an email and it can be a lot less formal compared to a hand written letter. There’s also the advantage of being able to respond within seconds, keeping a conversation going fluidly.

Email is also incredibly cheap to use, as it’s highly unlikely you’ll get charged for using an email platform and you will simply be piggybacking off your workplace internet. You can also send the same email to multiple people without being charged a penny.

A downside to email is that it’s incredibly easy to get spam email. There can be nothing worse than opening your inbox up and becoming incredibly excited to find yourselves with 50 emails, only to find out 46 emails are spam and only 4 are genuine. They can also bring with them malware and viruses which have the chance of destroying your laptop or computer.

Letter Pros and Cons

Letters take time to write, but this gives them the added bonus of looking incredibly personal when they are received. It shows that you’ve put time and effort into contacting the receiver and that you are treating them with the highest regards, which could give you a boost in how they view you.

There is also just the simple novelty of receiving a letter, after all it’s very rare today to receive a letter that is genuine and isn’t simply the letter version of spam email. The joy of receiving a letter, opening it and then reading it is far better than just receiving a plain old email.

A downside to letters is that they take a lot longer to arrive, up to a day at the minimum and they are not conducive to starting a conversation with someone. It’s more advisable to use a letter for a grand gesture or a contract.

Another con is that letters can be incredibly expensive to send. Not only do you have to invest in paper and stamps, but also in the ink or toner to print them out. If you go for professional printing then the costs can be even higher, leaving you to weigh up whether it is really worth it.

So Which Do You Choose?

Obviously the choice here is entirely up to you as there are both positives and negative for both forms of communication. Email is likely to be the obvious choice, but sometimes a letter can bring that personal touch to something.

Which do you prefer to use in the workplace?

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Sarah Jubb

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